5 Chromebook Settings for Better Performance and Productivity
If you spend a considerable amount of time on your screen, Chromebooks offer several built-in tools and settings that can boost productivity. While they may not match the full functionality of a MacBook or Windows PC, Chromebooks are affordable alternatives packed with valuable features. For instance, Chrome OS has now integrated Google into the launcher, giving you quick access to the calendar, weather, and more—similar to Android devices.
Generally, Chromebooks are intuitive and simple to use, but there are hidden features that can significantly enhance your productivity. Even better, you don’t have to be a superuser to take advantage of them. Below, we cover the top Chromebook settings and tools to help you work smarter.
Quick Summary
- Save files directly to Google Drive
- Use Smart Lock for faster, secure sign-ins
- Silence distractions with Do Not Disturb
- Access Linux, Windows, or other desktops remotely
- Switch and manage windows easily with trackpad or shortcuts
1. Manage Local and Cloud Files Efficiently
Although Chromebooks prioritize cloud syncing, downloaded files are usually stored locally. You can redirect all downloads to Google Drive for easy access across devices:
- Go to Settings > Advanced > Downloads
- Click Change next to ‘Location’
- Choose a Google Drive folder as the default save location
You can also integrate other cloud services. Open the Files app, click Add new services, and select from OneDrive, Dropbox, and more.
For quick access to frequently used folders, create shortcuts:
- Right-click any folder (local or cloud)
- Select Create shortcut
2. Simplify and Strengthen Security
The security of your personal or work information is essential, especially if you store some critical details in cloud-enabled accounts. Security setup in Chromebook may seem pretty basic, but you can use Chrome’s smart lock feature. This is an advanced feature that enables you to unlock your Chromebook using your Android phone. Provided your phone is nearby and it’s unlocked, you can access your Chromebook without necessarily having to type your password.
To enable this function,
- Enable Bluetooth on both devices
- In Chromebook settings, go to Smart Lock
- Pair your Android phone to unlock your Chromebook automatically when nearby
Also, on your device’s smart lock section, there is an option where you can create a PIN that enables you to use it more discreetly. These settings come in handy if you have a convertible Chromebook and want to avoid typing in your full password on a giant virtual keyboard, especially in public spaces.
Further, adding an account and signing in on your Chromebooks while on the lock screen is something anyone can do by default. However, you don’t want this functionality, especially on your work device. Fortunately, you can turn this feature off.
Restrict other users from signing in:
- Go to Settings > Manage other people
- Turn on Restrict sign-in to the following users
Better yet, if you happen to leave your device in a rush, and you want to prevent unwanted hands from looking into your work, hit the Search key then L. This locks your screen and takes you back to the account sign-in prompt. You can take this a notch higher by hitting the Ctrl + Shift + Q twice to sign you out of the device completely, no matter what you are doing.
3. Use Built-in System Tools for Productivity
Capturing screenshots on Chromebooks is now a straightforward procedure.
- Screenshots:
- Full screen: Ctrl + Overview or Power + Volume Down
- Partial screen: Ctrl + Shift + Overview
You can also choose or limit the processes and applications that can give you notifications. If you want to focus? There’s a mode for that too.
- Manage Notifications:
- Open the notification panel
- Click the gear icon to disable alerts from specific apps
- Click the bell icon to activate Do Not Disturb mode
If an app in your Chromebook is acting up or the device is running slowly, simply:
- Task Manager:
- Press Search + Esc to view active processes
- End any app or tab consuming too much CPU or memory
4. Break Down Browser and System Boundaries
You can also use other browsers on your device other than Chrome because of the available Android applications on Chromebooks. Therefore, if your device is recent enough, open the Google Play Store app and take the app you need to use. This can include favorites like Opera and Firefox or other niche-oriented titles such as Puffin and Dolphin.
You can also access other computers such as Linux, Chrome OS, and Windows Mac from your Chromebook Remote Desktop without involving any complicated software.
5. Master Window and App Management
You can easily manage apps and windows on your Chromebook via the Overview interface. Access this interface by hitting the button on the lower-right that looks like a box with two lines when the device is in tablet mode. Still, you can use three fingers to swipe downwards on your trackpad to open it.
If you want to switch between processes quickly, hit on the Alt-Tab to shift through your most recently used windows or apps. If you want to minimize a window or application, hit the Alt and minus keys. Pressing the Alt and + (plus key) will maximize the app or window.
Frequently Asked Questions
How do I make my Chromebook faster? Use Task Manager to close unused apps, manage startup items, and store files in the cloud to free up memory.
What is Smart Lock on Chromebook? Smart Lock lets you unlock your Chromebook using your Android phone when both devices are nearby and connected via Bluetooth.
How can I manage notifications on a Chromebook? Click the gear icon in the notification panel to customize which apps can send alerts. Use Do Not Disturb to silence all at once.
Can I use browsers other than Chrome on a Chromebook? Yes, browsers like Firefox and Opera are available via the Google Play Store.
How do I lock or sign out of my Chromebook quickly? Use Search + L to lock your device or Ctrl + Shift + Q (twice) to sign out instantly.
Need to Optimize More Than Just Your Chromebook?
By using these built-in Chromebook features, you can significantly improve performance and workflow. These small tweaks make a big difference in your day-to-day productivity.
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